The overview tab provides an overview of an Exam Season to the Exams Officer.
Video guide for creating a mock season added Watch Here
Key Dates – The overview tab can display all key dates for an exam season. Overview | Edit Season and populate the appropriate dates. This will only be visible if dates are populated, as this isn’t a requirement for all season it’s not displayed as a default.
Importing SOE and AA (SIMS ONLY) – Navigate to Overview | Actions | Upload SIMS SOE or AA, once imported the data will be imported, if the season doesn’t exist in EA then a new one will be created. All the candidates included in the import file will also be listed along with their entries in the Candidates Tab.
Statistics from the above imports will be displayed on the overview tab, including the last time the SOE were imported.
Exam Timetables/Seating – The exam timetable/seating can either be created in the MIS or Exams Assist. Navigated to Overview | Edit Season and select if the timetable seating is to be done in Exams Assist. Alternatively, Exams Assist will get the timetable and seating information SIMS Exams once the candidates have been seated.
IMPORTANT – If schools are doing the timetable/seating in EA, each time an SOE file is imported, the EOs will need to select Build Exams Timetable and Seating from Exam Entries, to ensure that these changes are reflected in the timetable.
It’s also possible to do the initial seating in SIMS Exams and then manage the amendments from ExamsAssist. For this to work you must turn of the data sync and ensure that you have selected Build Exams Timetable in Exams Assist.
Heat Map – Once a timetable is built in Exams Assist and candidates assigned to a room or imported from SIMS Exams the exam schedule tab will be auto populated. Exams Assist will base the invigilators requirements on the 1 to 30 ratio per exams room, but if an arrangement has been identified as requiring a staff member (within the AA Settings) to be present then an additional staff will be added to invigilation ratio. These can be modified in the schedule tab and the Heat Map will be updated.
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