What's new in SchoolWorkSpace
Learning Support staff required flag for an exam room session
Invigilators - able to pick / set an email address for staff
New seating plan printout - compact crossed with small for invigilators
Exam basedata view - date order and scroll
Copy invigilators from an old season - don't copy if the staff is a leaver.
Exam Attendance tab - name display & AM/PM filter
ExamsAid with no exams and 2 factor caused infinite redirects
Datasync from Bromcom some staff Names were blank
New Candidate Large Photo card report
Import EDI entries files - an alternative to the candidate statement of entry.
Teaching Group Levels - Foundation, Intermediate, Higher and Mixed
Add exam by subject to use the Teaching Group Levels to create tiered exams.
Invigilator schedule - show duration of exams
Import Results files
Print result slips -
Results shown on pupil portal
Add season in ExamsAssist - add candidates from a group assigns temp cand no
Curriculum for Wales - started
Invigilators display Exams with no non extra-time candidates show normal duration and end time
import UCI from Xporter - extract CandNo if possible
More space between buttons on invigilator popup to prevent mis clicks
Better double click detection on the exam attendance buttons.
Exam End and Late start - prompt for actual time
Exams AA Excel download additional worksheet for candidates and arrangements
Date Filter for Reports for Invigilators, Rooms and Candidates
New Invigilators for date report
New Candidate List by Date report
Notes icon missing on seating plan printouts
Sometimes Laptop & Computer Reader icons missing on seating plan printouts
Change Room and Seat by invigilators not prompting for a reason and not logged
Change Room and Seat by invigilators for an absent candidate marked them as started in the new room with the old rooms start time (should only happen for Present candidates)
Student/Parent portal only now shows current and future exams
Entries TSV import if component changes date, type or duration then edit the internal component definition
New printout "Exam Skeleton Timetable" Date,time,room,exams,invigilators - by date or by room
New option on printout "Exam Room Timetable" to either be by room or by date
New option on printout "Invigilator Schedule" for double sided - to insert blank pages if the number of pages for an invigilator is odd
Invigilator view increase size of the End Time display
Excel schedule download - add date range filter and multi season options.
Add End Time and Exam Component names to Schedule excel download
Improved formatting of the Invigilators Schedule when included in an email.
Add last parent viewed and last student viewed when they login and look at their exams tab. (UI to display this to follow)
Invigilator Pause renamed to "Emergency Stop" as was mistakenly being used for Supervised Rest Breaks.
Apostrophes in names being encoded in the header of the candidate timetable report.
Daily Planner tab do not show Training components in Live season and vice versa.
Candidate component card printout - the border colour was not always set.
*Schedule Tab - As the Summer Season has started a new filter has been added to view only active exam and not exams in the past. If a date is selected its now possible to scroll back and forward to the next and previous day.
*Invigilators Link - If a candidate is on SRB or has gone to the toilet, the seat now turns blue making it visually easier to identify the candidates not in the room.
*Added the ability for the invigilators to Mark all Blank to Present from the attendance register tab.
*It’s now possible for the Exams Officer to delete a log entry eg A malpractice added by accident.
*Reports - The Rest Break Cards only now print for the candidates entitled to SRB.
*The end time has been added to the newly created room schedule report.
*Some additional columns has been added to the Invigilator excel download to include the number of sessions and total minutes for each invigilator.
*Parental and Pupil Portal - Added the ability for the timetable to be printed.
Add Exams and Schedule items for SIMS imported seating
Edit exams that have been created.
Ability to edit the Candidate Number
Show student photo on invigilator popup if available.
On Student Exams tab default to Exam timetable if any exams in the next 30 days.
Daily Planner AA tab : show notes and include on printout.
Add to Timetable - Exam/Oral/Practical
Add to Schedule - Roaming & Supervised Room
Rest breaks and Allowances card printouts added/updated
Compact seating plan tidied to put forename and surname on 2 lines - no middle names
Added dates and times to AA Excel Download
Added AA for date Excel download to daily tab
Schedule Excel Download - added Room Schedule
Added Schedule for date Excel download to daily tab
New Exam Season setting to "Invigilators DISABLE Online Functions"
New Exam Season setting to allow "All Invigilators can Search Candidates"
Table page sizes added an All option
Reader Pen icon added
Seating allocate doesn't stop after 200 seats
Google login fixed - now using new full page redirect method
Rooms tab shown even if no timetable
Unable to add invigilators if lots already there - increased max storage space for invigilators by 3
Edit subject for element in entries now updates the timetable rather than requiring it to be built
Exam Entries - if no subject then use the element name to set a subject
Exam Timetable tab highlighting clashes
Note and info icons showing smaller than other AA icons
Exams > Invigilators > All Dates > Download - limited to dates in the current season
Exams > Training Season - Exam Names to start with the subject.
Exams > Entries by Subject for subjects with & in them e.g. Art & Design
Seating Plan printouts – add count of number of seats for each exam in the footer
Invigilators able to add a note for each date
The Exams Officer is now automatically assigned as a roaming invigilator to each exam season, any member of staff assign as an Exams Officer in the Staff Roles will have this role. There is no need to assign any members of staff with this role to the season, the invigilator link on their homepage will work.
IT Invigilator Type has been created. This type is the same as the roaming link but will only display the rooms that have any IT required i.e., Laptops or Computer Readers.
It’s possible to identify that an Exam Room needs IT/AV Equipment. A checkbox can be found in the invigilation allocation popup.
Events Tab – The Late Start and Seat Movement has now been added to this tab.
Defying the room size – It’s possible to select a room in the room tab to define the number of columns and rows within the room. This is required to be check to make sure the move candidate works correctly.
Move Candidates – It’s now possible for an invigilator to move a candidate within an exam room from one seat to another. Navigate to the action button on either the attendance registers or seating plan, select Move Seat and select any of the blank seats and provide a reason.
Invigilator Note – The invigilator is able to provide a note when they are providing their availability for an exam season. These notes can be provided per date and can be visible when scheduling the invigilator to a room.
The Allowance Report no longer displays candidates with no AA.
The Attendance Register in the invigilator link now displays the seat number in the correct numerical order.
Messenger import Pupil Premium Group Membership
Messenger option to send to Staff Work Email only
Exam Entries & Timetable inclusion on Forms
Forms validation rules
Forms likert rating type
Meetings - variable length Parents Evening sessions
Checkbox lists and counting number of places
Checkbox lists and charts
No send of forms with Exam entries/timetable if none for a student
Anonymous not a robot check - prevent form submission until checked
Exam Entries Import from SIMS
Exam Timetable import from Xporter
Forms - Exam Entries / Timetable can be included on a Form
Forms - link to behavior writeback
Forms - Attendance multiple columns and import from Messenger
Forms - Option to exclude blanks from charts
Seating Plans - take Attendance
Seating Plans - double click to remove a student
Seating Plans - add Student & add Staff for guest to the group
Seats and Places counting - add 'tickets' as an option
Seats, Places and Tickets - option to add number of tickets counter (column_count)
Ability to multi select students and groups when adding to a form
Gradebooks - separate module to Homework module
Gradebooks - daterange for writeable grades
Parents Evening - RSVP for meetings
Parents Evening - Live update of meetings in progress
Parents Evening - copy and edit of group memberships
Parents Evening - Variable staff slot length
Forms & Meetings - add to meeting from form results
Forms - download Attendance values
Parent Forms with valid Anonymous link
Form Charts for checkbox list
Gradebooks - better layout
Seating Plan Conduct & Attendance
Attendance % and late/unexplained in forms
Meeting and Parents' Evening module - ability to add additional participants
Add to meeting for selected form recipients
Forms - New experimental feature for limiting responses for a single option by adding (30 spaces) to the radio option. Number will count down as forms are submitted and when zero will be disabled.
Seating plan last edited timestamp
Seating plans main menu entry
Seating plans [None] displayed in the list so can be searched for
Seating plans – click on group now pops up a group details modal so you can see teachers and students linked to the group
GradeBooks – excel download
GradeBooks – student popup to include staff name and date
Forms repeat schedule cope with Summer Time better
Forms – printing cope with show/hide rules on checkboxes
Homework - reminders, alerts and todo count only for type “Homework”
Homework - student homework list not show internal grades
GradeBooks - Add new for subjects with a space in the name
Scheduled send of Form not queued if no change to the default time
XoD sync for for M5 schools not removing old M5 groups once enabled
Forms Tab view
Internal Process Forms for Staff
Forms Analysis Tab and dashboards
Forms Attendance writeback
GradeBooks - for collecting homework, classwork, coursework etc.
Internal process forms - allow for multiple rows per student
Attendance Forms - show when updated and by who
Send form - tidy up showing and hiding controls for different types
Forms button layout on mobile
Change schedule modal improved and added Email and SMS options
Auto refresh results - cope with new rows added
Attendance - New Form control for Absence No reason to prompt parents to explain
Attendance - display for a student
Attendance - edit for a student
XoD import - new option to import address
Required form controls with older browsers that do not enforce
Ability to edit the template name for a form sent from a template
Unable to clear the theme for a form back to blank default
XoD import user defined groups not in search results.
Auto refresh of form results, click the refresh button to enable
more forgiving tiny url's to cope with extra spaces and slashes caused by cut and paste errors
07/06/2021 - hotfix
Check for Form Id clash for repeat scheduled forms
Attendance search count greater than
Forms Create new Occurrence option
Forms Attendance tokens
Admin function for adding Api tokens
Forms Reminder SMS
11/05/2021 - Hotfix
Add form from template Go button java-script error
big wordy buttons replaced with icons and tooltips a the top of forms
Form preview images and Tiles view of forms
UI tweaks in Forms for simplified navigation
Help Navigation in right side drawer
Parents Evening Module renamed to Virtual Meetings to reflect the flexible nature of the meetings possible.
Seating plans - Templates
Seating plans - show student tags
Markdown of numbering 1. 2. etc at the start of a prompt being replaced with 1. for all controls
Add none to the reminder Duration dropdown so can be cleared
Duplicate form component / section
Staff login using Work Email only
Can add a manual staff/admin login from Staff Logins
Popup of details on Staff Logins
Form preview shows the theme in the popup
Payment settings on results page
Dates on forms when editing dates are lost or month/day swapped
Send to form messenger address book person didn't send
Printing form charts - don't show the menu
On Form send page if SchoolMoney payment settings required remove the warning when they have been set.
Add Schedule option to a form to enable resending on a schedule
Staff roles - show email and username
Form Results - new Filter 'search' for text based search of the form content
Show priority of parents on the detail popup
Schedule and code change with Password protected forms
Multiple form submits possible if the browser re-submits the form - now unique id is added to the form and if resubmitted an error is show,
Internal forms - remove the reminder option
Staff Roles Edit not including T2P and Messenger Users to enable adding SMT role
Logging of Form preview email sending
Ability to limit form results to users in smt/admin roles
Covid dashboard details only for users in smt role.
22/03/2021 - hotfix
Repeat schedule forms with Passwords users locked out
Remove edit from detail popup for imported contacts
Internal and future send forms displayed in Xpressions app
Mobile number not shown on the detail popup
Student Detail popup from Forms results
Filter form results by Replied & not Replied
Covid Tests view now will pick up any positive component not just "TestResult"
Edit Forms now possible to collapse sections so they can be dragged together or over.
Xpressions Form plugin
Webhook and email on submission option to only if positive
If viewing a group then show members tab first
Set tag on student/staff if covidtest is positive (so we can use in future)
New help page /Help/SeatingPlans
Webhook email - multiple addresses now possible
Xpressions Forms Plugin
Double encoding of Radios and Checkbox lists causing £ to show as #
better error message if viewing a popup of an archived form
Rules showing required components inside hidden sections stop the form from being submitted.
Multi submit forms - ability to set a forms to allow "Submit another response"
Covid reports - for covidtest results
new Covid dashboard to list recent results and positive tests
Multi schedule form popup and only one shown in the list
Form checkbox default to selected option
Download results xls now not styling column and rows causing excel to try and print 177k pages!
Remind selected - wasn't
Visual changes - tables now with a black header,
Help drawer button animates to show its there
Help Forms - layout and terminology improvements
Embedded (T2P and M5) the menu is now fixed on the top
Repeat Schedule for forms - for covid flow test results (repeatschedule)
New and featured templates to put recent ones at top of the add form list
Tags on forms - so can report on results (covidtest)
New basic covid results reports added to show results over time
Reminders on a template can be set to as little as 1 hour - for the fast turn around time for frequent covid flow test
Ability to set a css class on a form text component e.g. alert-danger
Form Input time
Ability to set the default to now for date and time inputs
Email receipts possible on anonymous form submission - pick which entered email to receive the receipt.
Form results - filter positive and negative
Timeout generating pdfs and zip files of pdfs - moved to async and blob download
If user selects form result rows who have replied and does remind selected then those already replied will be excluded from the reminders.
Form Themes - more settings and click preview to edit.
Floating panel when editing forms and templates to scroll to top and bottom and add a component
Form Prompts, Labels and options markdown enabled
New Rule for is between that can be used with date inputs
Anonymous Forms - embed code
New Help page for Form Rules
T2P Setup SchoolMoney Setting and Help
Form Template Scripting - repeat sections in the template
Printing Forms now formats the dates as per School Preferences
Display issues with Prices in forms - Prices now only picked up if Payments is enabled
Reminders will not be sent for stopped forms
Downloading Password protected forms
SchoolMoney - Can Edit responses - only if not paid
Download Form Results Excel - column alignment issue
Safari Mac and iOS iframe cookies being blocked
Form results printout signatures not showing as image
Required Office use only form inputs - parents unable to submit the form
Sending a form to staff and deselect them - still sends to all staff in the group
Tickboxes on forms - other option now working
Security Headers - added new Features Header
Estab/School County from LEA for Eduspot sales lead allocation
Printing Form Charts
new Attachments Token possible so links can be inserted anywhere in the form rather than always at the bottom
Printing Form Charts - hide buttons and prevent page break in middle of a chart.
Password Protected form - Use Password on Excel Download too.
New option to hide form responses. Added to send form screen and form settings modal.
You can now Password Protect the responses to a form
Rules based on rating value
Add hint to the top of options list to show how a value can be set
allow different help content for M5 and T2P forms
Forms printing selected with many rows selected
Forms Print all with response filter ignored the filter
Trim whitespace from rule value
Increase height of Form textarea
Login with Groupcall Messenger
Detentions for Conduct Module including Writeback to the MIS (SIMS only currently)
Form Photo upload - prompt users to upload an image.
Add Form - separate the templates by type
Add Form - icon on tile
Other Settings modal to allow change of forms host url from the default schooolwork.space (schoolworkspace.co.uk & schoolforms.uk options)
Theme option for boxing inputs and sections
Ability to select where to add a form control (start or end of form)
Form Tickbox List & Radios options into columns
Messenger import AddressBook contacts
Rules - Regex matches and concatenated columns
Add set School Logo to the top of the Forms page.
Seating Plan - drag to move tables
Radio cope with "a) Something (in brackets)"
Printing Form responses - options dialog
Printing - pdf output
Printing - zip of pdf files
Printing - table of results per student
Duplicate column name warning on form building
Forms with column name "Model" throwing errors on submission
Importing exported form definitions json as a template
Printing forms - truncating textarea with more than 3 rows
Half and Third width form controls
Download a form definition json from from builder.
New Form from form definition json file.
Form setting "All Positive" where if multiple positive questions then all must be positive for the form result to be positive - currently only one answer needs to be positive.
When editing a form component reduce the possibility of clicking on the background closing the popup and loosing the changes.
Positive for checkboxes if multiple are positive then all must be positive for it to be positive now.
checkboxes - remove , from values as the selected on submission are comma separated.
Positive answers not using a separate specified value "A) option a"
Group types other than Reg and Year on form add groups popup
Forms Signup - prompt for name and email
Email form preview for T2P not being sent
Email forms to Staff for T2P
Teachers2Parents Forms integration released
Forms Expired page and form to ask for a quote.
Help side drawer for Forms
Staff Roles - sort and search
Form Send Now button can be clicked with no recipients selected
Trial banner with expiry date now less in your face
Very long complex form failing to save - zip longer forms before saving
show forms trial end date
Corona Virus - extend Forms trials to end of August
Templates can now define optional form sections based on selections at form creation time (Show If in advanced options)
Inherited templates can now be customised.
New inherited template for staff working from home Health and Safety survey.
Form Rule check for blank to show hide items fixed
Remove office use only advanced options for template components
Teachers2Parents integration (ongoing)
Data Collection Forms - Preview before send
Data Collection Forms - Edit the mapping template
Can now delete form result rows
Forms For Teachers2Parents
Login With Teachers2Parents credentials
Forms containing Ratings using the HTML editor fixed
Form builder improved for Mobile & tablets
New Report generator for reporting on data in SchoolWorkSpace
New Quick Conduct module for easy staff recording of Behaviour and Achievement events
Api for the new SchoolWorkSpace App (in development)
Forgot Password & Register emails
Chrome v80 cookie attribute fix
Result column aliases - was possible to loose columns if a new column is added with an old columns old name
Leavers imported from M5 were not put in Leavers group
Form Columns with no name
Expired forms with signature - remove sample signature image
Form checkbox option to add/remove student from group.
New Homework Stickers 'Like' and 'Smile'
Parent logged in view with only one child improved
New School Setting option to add a Login link to end of a form
Homework - various minor fixes
Seating Plans caching issue
Exception if yeargroup for an entity is null
New login codes only if there are some
Exception on /Home/About
Better handle change of column names after a form has been sent.
Can now search for people by email
Student login - show read-only popup of forms sent to parents
New option for a school to enable web notifications
Enhanced Forms - Merge reports - merge and attach Word documents to a form.
Seating plans can now work without XoD inegration
SchoolWorkSpace App (coming soon) support
Homework enhancements based on feedback
New Resend Form option on send log in-case the original send using Messenger failed.
Student and Parent logins - archive older forms and load them on request
New Setup Logins option on School Settings for creating and downloading unique login codes for Students, Staff and Parents
Ability for Students, Staff and Parents to login with a login code and set (and verify) an email address to login to SchoolWorkSpace.com
Fixed being able to send forms with a due date in the past
Create template, add attachment then create form form template threw an error
Email addresses with spaces at end
Form inputs 'for office use' either displayed readonly or hidden from end user.
Ability to create and set your own Form Themes
Data Collection forms now Save the Excel file
new Option on a form to allow the response to be edited.
Parents (or staff/students) can login & register to see all the forms they have been assigned
Can now delete rows for a form if the row has not been sent yet.
Added [[due]] and [[subject]] form tokens
Mobile layout for forms improved.
Forms - prevent sending reminders before a form has been sent
More logging to Form Log on send
Improved handling of groups with form add recipeints
Forms Sent Direct to Parents on the results and download show the names of their children..
Xporter import options for UPN, Admission No, SEN, PP etc - if selected then these shown as visual indicators (tags) on Student tiles.
Can now search by the Xporter import options (UPN, SEN etc)
Schools can upload their logo in forms (Settings and click the logo)
Data Collection (Enhanced) forms now check the excel file when uploaded to feedback schema match (columns), number of rows & students found.
Mobile layout for form results improved.
Email & SMS status feedback improvements.
Form preview emails now being sent via Messenger
Fixed issue copying anonymous forms where the url was not reset
Fixed issue copying archived forms and not clearing the no more responses checkbox.
Ability to set preferred date and time display format and school timezone.
Xporter import options for Leaver and New Intake
Form submission with cookies blocked returns Not Found error
Blank error toasts on ajax request fails.
Theme selection and Reminder Date on Form Send screen
Import Groupcall Messenger Omissions list
Was sending forms to Messenger Omitted parents.
Preview Form emails were not being sent
A template can now define a duration and reminder number of days, that will apply when the template is used to create a form.
Added tooltips to describe template/form components.
Added date of last activity on the form list.
When creating a form from a template you now can skip the editing phase and go right to the send phase.
Users can now register their email to login with a password as well as logging in using Groupcall Idaas, Groupcall Messenger, Microsoft or Google.
Form Rules for tick box list
Form attachments - increase max size to 16mb and check in browser if too large
Form Themes - select background images and colour schemes
You can now customise the text used for email, SMS and Xpressions messages
Form Results Filtering - added the option to filter by response date
Radio Buttons can now optionally have an other input.
If using Xod for data sync then Student Admission number included in the form results download.
Form Results edit button moved to the left to reduce scrolling.
Form Rules stop enforcing Required on hidden items
< and > in text was sometimes throwing an error
Users can't view the content of expired forms.
Send reminder always reseting the selection
Guest / Anonymous Forms
New Form component type: Rating - Stars, Emoji 1-5 or 1-10
Form Results can now be filtered by group membership - filter also applied to results download and charts.
When creating a Form from a template you now have the option to use the new form builder.
Form builder forms can now be copied or turned into form templates.
With forms with positive responses you can now set the limit responses on the send page rather than from the results page.
Don't show expired forms as read-only when email link is clicked.
A few little layout bugs fixed
You can now build a form without a template
Forms can have multiple attachments
Forms can be scheduled for sending in the future
You can now delete selected archived forms.
You can now archive,import & export selected templates
New Rules option for forms to Show/Hide times based on input e.g. show "please specify" entry when "Other" is selected.
Selected Form responses can now be used to create/edit a Messenger Saved Group.
You can now archive selected forms.
Add the MIS id to Forms result Excel download
Form Result Charts
Print selected responses
You can now limit the number of positive responses for a form
You can Archive sent forms
You can List and Restore archived Forms
You can now have Multiple attachments for a form
When editing the form content you can now edit the 'is positive' checkbox.
Improve UI flow for a Form that has already been sent
No message sent to a form recipient if they have already been sent the form - use reminders function
Forms with column names longer than 150 and/or non alpha-numeric chars should now save the value for that result.
On Template flag a response value as 'positive'
Positive responses shown on results screen
Ability to select recipients manually or by status - replied / positive
Send reminder to selected recipients
Send message to selected recipients
Schedule reminders for > 1 day in the future
Some MIS are setting $salutation$ to SURNAME, Forename
Ability to send forms to Priority 1 parents only
Can now schedule reminders
New Email Status Icons on Form Results page
Print blank form
Edit Form Settings for Due Date, Close form and Close Form Message
Column/Result Name moved from advanced to top of the template item popup
SMS status processed and displayed on Form Results page
Form Column headers limited to 150 chars (over 250 chars would throw an error and prevent the response being recorded)
Groupcall Messenger Integration
Free 1month Forms Trial
First Release Notes